Role Description: EVENT CHAIR(S)
Event Ownership & Planning
An Event Chair is appointed to lead a specific club event. Whether that be Field Day, a hamfest, a public service activity, a picnic, a campout, or a special event station. Scope varies widely by event, and some events are led by co-chairs. The Chair defines the plan, sets the timeline, identifies what’s needed, and carries the event from concept through completion.
Coordination & Communication
The Chair recruits and organizes volunteers, coordinates with officers on budget, equipment, and site logistics, and works with the Public Information Officer and Webmaster to publicize the event. They keep participants informed and serve as the central point of contact before, during, and after the event.
Operational Contribution & Reporting
Event Chairs are typically asked to present progress updates at club meetings leading up to the event, and to deliver a debrief afterward covering attendance, results, expenses, and lessons learned. Documenting what worked and what didn’t gives the club a reusable playbook, and a well-run event strengthens member engagement and the club’s standing in the community.